To help ensure an enjoyable experience for yourself and your fellow members of Philcon, please review and comply with the rules described here. We reserve the right to take any appropriate action, up to and including revoking the membership, without refund, or suspending the participation in Philcon, of anyone who refuses or fails to comply with any Philcon policy or the law.
Philcon 2021 Vaccination and Mask Policy
- Vaccination Against COVID 19 is Required
Everyone who is attending Philcon in any capacity must be fully vaccinated by the day before Philcon, that is, by Thursday, November 18, 2021.
THIS MEANS that you must have received the final vaccine shot (the second shot in the case of Pfizer or Moderna or the first shot in the case of Johnson & Johnson) two full weeks before the start of Philcon, that is, by THURSDAY, NOVEMBER 4, 2021.
If you are traveling to Philcon 2021 from Canada, two vaccination shots of the AstraZeneca vaccine are acceptable.
We acknowledge, with sadness, that persons who cannot be vaccinated (which includes children under age 12) will not be permitted to attend Philcon 2021.
- Proof of Vaccination
Every person, including the Philcon committee and staff, must present proof of vaccination. All persons age 18 and over must show official photo identification matching the name shown on the proof of vaccination.
- Mask Wearing is Mandatory
Every person must wear a mask which covers both the nose and the mouth at all times, except in a private sleeping room.
Masks must be worn at all room parties
Masks may be removed briefly when eating and drinking.
[A different policy may apply in the hotel’s restaurants, if they are open]
- Handwashing is Requested
We recommend that you throughly wash your hands several times a day.
- Policy for People Who Previously Purchased Memberships.
Notice that vaccination and mask would be required was posted on the Philcon website homepage and registration page on August 26, 2021.
If you purchased your Philcon 2021 membership before that date, we will, upon written request, defer your membership(s) to a subsequent year or provide a refund.
General Rules, Code of Conduct, and Appropriate Behavior
If you have any problems, report them in the HELP DESK channel #help-requests. If you want to report it privately, see the pinned message in that channel with the name of the "head moderator on call" and private message them. If you do not have a Discord account, you may email your issue to email@example.com.
First, and most importantly, you must comply with all applicable laws and regulations and the policies of Philcon.
Disruptive behavior is grounds for ejection from Philcon without a refund or such other response as Philcon deems appropriate.
Be respectful towards others at all times. This includes the membership, participants, volunteers, staff and committee of Philcon and everyone else you may encounter.
If someone does not want to engage in a personal conversation with you, do not try to start or continue such a conversation. If someone does not want to pursue a personal relationship with you, do not try to start or continue such a relationship. Such behavior may be considered harassment, and will be considered inappropriate and dealt with as such. Be polite and ask permission before moving forward with a relationship. Stop if someone says no.
Philcon is a venue dedicated to the expression and free exchange of ideas for the purposes of critical examination, discussion, and consideration. The personal views of Philcon’s individual staff, program participants, or members are not necessarily those of the Philcon conference committee, and our dedication to the free expression of those ideas should not be considered endorsement. Please be accepting of the fact that other people are also free to disagree with you.
All Philcon spaces, except for those labeled 18+, are for all ages. Please keep all content age appropriate.
No interference with the personnel of Philcon will be tolerated.
Recording of any portion of Philcon is prohibited, without the written permission of Philcon.
Violations of Rules
Philcon reserves the right to take any action in response to misconduct, disruption of the conference or violations of the Philcon Rules or violations of law that Philcon deems appropriate under the facts and circumstances. This includes, but is not limited to, talking with the parties involved, attempting to mediate a solution, issuing verbal warnings, suspending participation, revoking memberships and directing a person to leave the conference areas, contacting law enforcement or choosing not to take action. Philcon will not require anyone making a complaint to mediate.
Memberships may be revoked without refund and any person may be expelled, or other action may be taken, for reasons which include the following:
- Violations of ANY of the Philcon Rules, including the Code of Conduct.
- Disruptive behavior in the Conference Areas.
- Violation of any law.
If you feel that someone is engaging in misconduct or a violation of these rules, we suggest the following:
If you feel comfortable doing so, point out the inappropriate behavior to the person(s) involved. Often this will resolve the problem immediately.
If you do not feel comfortable talking to the person(s) or if talking to them does not resolve the problem, please report the situation immediately in the HELP DESK channel #help-requests. If you want to report it privately, see the pinned message in that channel with the name of the "head moderator on call" and private message them. Please try to provide the discord screen name and discord id, if known to you, of the person(s) involved. If you do not have a discord account, please email about your issue to firstname.lastname@example.org.
We need to know about any incident as soon as possible during Philcon in order to take appropriate action. Philcon will not require anyone making a complaint to mediate. Any complaint of misconduct will be promptly investigated.
Philcon will have a consuite area in Zoom, which is intended to create a friendly, social atmosphere. Please stop by to relax and enjoy yourself.
Program Ops/Green Room
Where program participants get their badges, schedules, and other information. This year, it will be located in a channel in Discord.
Regular members should only need us if something goes wrong, or to report misconduct or violations of Philcon’s policies (see “Reporting Misconduct”).
A Program Guide for the Online Philcon
This year, we are using Konopas as our guide to all of the activities taking place at Philcon 2020. The Guide contains the what-when-where-who of the conference, with descriptions of each program item and their respective participants and a description of the other activities taking place at Philcon this year. The program guide can be consulted by following this link.
“We” means the Philcon Conference Committee (“the Committee”), staff, and volunteers of Philcon and the Philadelphia Science Fiction Society.
“You” refers to any person present at, participating in or who is a member of the Philcon conference.
The "conference area” includes Zoom Webinars and Rooms, Discord, the Art Show, Dealer's Room, Masquerade, Gaming, Con Suite, function rooms, as well as any area where any activities of Philcon are taking place.
“Guardian” means "parent or legal guardian.”
“Minor” means a person less than 18 years of age.
“Student” means any person enrolled as a student in a formal educational institution who possesses an active school-issued ID.